TERMS & CONDITIONS

BY BOOKING YOUR CLEANING SERVICE BY PHONE, EMAIL OR ANY OTHER FORM OF COMMUNICATION YOU AGREE TO THE FOLLOWING TERMS & CONDITIONS:

THE CLEANING VISIT:

Booking Confirmation:

To enter your home you may leave us with a code, instructions about a hidden key, or be home. We will not keep a key in our possession. If the cleaner is not able to enter your home, we will contact you promptly. If we are not able to reach you or are not able to enter the home for any reason our Lockout Fee will be applied.

Cleaning Supplies:

We provide all the cleaning supplies to clean your home. We will use your vacuum cleaner & mop if it is accessible and in good working order. If it is not, we provide all teams with a vacuum cleaner & mop as a backup. Teams are not permitted to use cleaning products supplied by the client unless it is pre-approved by management. We are not liable for any damage if using client-supplied products.

If you require any specific cleaning products or methods to be used on any item in your space, inc. but not limited to furniture, appliances, floors, etc., you must inform us prior to your cleaning visit. If something is damaged and specific instructions were not given, we are not deemed liable. We do not provide garbage bags & will use your own to refill your garbage can.

Arrival Time:

Due to the unpredictable nature of our industry, we cannot guarantee our exact time of arrival. We require the flexibility to arrive within 1hr of the time listed on your Visit Reminders. If for any reason we are unable to arrive within the 1hr timeframe we will call or email you at our earliest convenience. Visit Reminders are sent via email 48 hrs prior to your scheduled visit and 24 hrs via text message.

Scheduling:

If for any reason you need to reschedule your cleaning visit to take place on a different day or rotation please notify us at your earliest convenience.

If for any reason we need to reschedule your cleaning visit for that day we will contact you by 9:30am. This may include but is not limited to reasons such as: inclement weather, traffic conditions, unforeseen cancellations, illness etc. We reserve the right to reschedule your cleaning visit subject to our availability, with no added discount or reimbursement.

At times we may need to alter the start time of your visit. If it is within 1hr of the regularly scheduled time you will only be informed via email/text visit reminders, otherwise we will email to inform you.

Weather & Road Conditions:

We are unable to service homes in the areas where Transport Canada has deemed highway travel unsafe due to inclement weather. We reserve the right to reschedule your cleaning visit subject to our availability. We will notify you by 9:30am if we need to reschedule your visit.

If there are poor road conditions or school closures due to weather conditions and you are unexpectedly home during your cleaning visit we will simply work around you. Our Late Cancellation Fee will be applied if the cleaning visit is canceled with less than 24hrs notice.

Team Assignments:

Our goal is to provide you with the same team to clean your home each at each visit however this may change due to booked time off, illness, etc. You can expect to have a consistent quality clean every visit, as we train all our cleaners to the same exceptional standard. We are not required to inform you if we are sending a new team than the one regularly assigned.

Tipping:

Tipping is neither expected or required, but always appreciated. Should you choose to leave a cash tip, we ask that you please leave a note clearly stating “TIP” so our cleaning team is aware they are permitted to take this money. You can also choose to leave a tip when you pay online via e transfer . If you wish to add an automated tip regularly, you can call our office to setup an automated tip. 100% of tips are attributed to the team members who completed your cleaning visit and are distributed biweekly.

Communication:

All communication must be kept between you, the client & the KXM office. We ask that you do not contact your cleaner directly. This is simply to provide seamless operations & maintain privacy, etc. You may contact the KXM office by phone or email anytime and expect a timely response.

Pricing:

Your recurring service is flat rated at an hourly rate based on frequency, location and the details of the home. All of our cleaning is billed hourly at our current rates. Any additional requests need to be arranged prior to the service with the office team. Your team is not authorized to deviate from the work order without prior approval from management. All additional time is charged at $69/hr

The quoted time spent at the visit is based on labor hours. A labor hour is defined as one (1) hour of labor performed by one (1) person. Therefore, a team of 2 (two) working for one (1) hour is 2 labor hours. We may send an additional cleaner for training, at no additional cost to you.

We evaluate our rates annually and reserve the right to alter pricing in line with increases in the cost of fuel, wages, cleaning supplies etc. In this event, we would inform you by email.

Additional Time:

The amount quoted is based on the number of labor hours estimated to complete the work. Because we quote homes sight unseen, the service could take more or less than the time estimated. Should the team require more than the estimated time, we will call you for approval during the service at the number provided at the time of booking. If we are unable to reach you, we will approve the time and invoice accordingly. The additional time is charged at $69/hr. If the additional time is requested, but not approved, the team will exit at the originally scheduled time and we will inform you as to which tasks were not completed.

Damaged Items:

Our cleaning crew is required to inform us immediately of any damage that may have happened. We will then contact you at our earliest convenience. Each matter will be handled individually.

In the event that we break or cause damage to your property during the cleaning and it has not been reported, you must inform us within 48hrs of your cleaning visit. Please submit your report to clean info@kxmcleanco.com with the following information:

        What item was damaged

        What is the fair market value of the damaged item

        Photos showing the damage on the item

Unfortunately if a report is not filed within 48hrs from the date of service we are unable to file a claim and thus cannot pay, fix or refund for any damages caused. It may take between 4-12 weeks to receive reimbursement or replacement depending on the situation. KXM clean CO. Will use their discretion as to how much is reimbursed and/or if we are fully liable for the damage.

Health & Safety:

Our teams are not required to move or lift heavy items unless they can be moved easily with two hands. Our teams are only permitted to clean what they can reach with a two-step ladder & an extendable duster. Climbing on counters, client-supplied ladders or furniture is not permitted, and they are not permitted to move refrigerators, ranges or other large appliances. Therefore we do not clean behind/under them unless the homeowner has moved these items prior.

We have the right to refuse to clean up any animal or human feces, bodily fluids (vomit, urine, soiled clothing) or any other hazardous materials. If the cleaner feels unsafe for any reason, we have the full right to leave the home immediately. We inform you and determine if we will return.

Pets/Pests:

We love your furry friends, but it can take extra time to clean up after them. We ask that you have your pet(s) in a kennel or confined space while we clean. We reserve the right to leave any job if for any reason we feel unsafe around your pets and our Lockout Fee will be applied.

We do not clean homes with rodent activity or pest/insect infestations. If we send a team to your home and they discover evidence of such, we will immediately extract the team and a Lockout Fee will be charged. If applicable, we may charge a fee to disinfect & sterilize our supplies.

Quality Control:

We want you to be consistently happy with our work, for that reason we want to know how you feel we are doing. We will send a quick one-click survey monthly to get your feedback. We also appreciate your feedback via google and other platforms. Our Quality Assurance Team completes numerous Quality Check-Ins on our cleaning teams each week to ensure a high quality clean.

We offer a 100% Satisfaction Guarantee. Please inform us by email or phone supported by photos of any dissatisfaction within 24hrs of your cleaning visit. This provides you with the opportunity to have us come back to fix the cleaning tasks that were not done well or that were missed. The fix-up visit time & date will be in accordance with our availability within 5 business days of your visit. If we do not have availability, we will offer a discount at our discretion. We do not offer refunds for services rendered.

Misc.:

On occasion we will take before and after photos at the homes we clean. These photos will be limited to specific things in a home, and not the home as a whole. Example: a sink before and after it is cleaned. If you prefer we not take photos at your home, please inform us.

The following items are not included in any scope of service: mold/mildew remediation, hard water scale buildup removal, deep grout cleaning, smoke damage, laundry ( unless requested), refinishing surfaces, removing windows, heavy organizing, or any task deemed a restoration service.

The client may not solicit employment from any KXM Clean CO. employee. In the case of termination of this agreement, the client shall not solicit employment of any KXM Clean CO. employee for the duration of a 12-month period. Violation of this non-solicitation agreement will result in a $950 Recruitment & Training fee charged to the client.

Holidays:

KXM Clean CO. is closed for business on all provincial Stat Holidays including Terry Fox Day & Remembrance Day. If your cleaning visit lands on a holiday we will be in contact with you the week prior to reschedule your cleaning visit for another day that week.

PAYMENT:

Payment for the service is due upon completion of your cleaning visit. If requested, your credit card can be charged automatically after each visit.E-transfer is our current method of payment & Instructions are sent via email with the invoice upon completion of the visit. Cash & cheque are only accepted forms of payment when previously agreed upon. All billing inquiries should be directed to the office.

CANCELLATION, RESCHEDULING & LOCKOUT FEE:

We understand unexpected situations arise, out of fairness to other clients & our cleaning crew we reserve the right to charge the fees listed below regardless of the situation.

Late Cancellation:

If you need to cancel your cleaning visit for any reason, we require a minimum of 24 hours notice from the visit time. Less than 24 hours notice is considered a Late Cancellation and will be charged a Late Cancellation Fee of 50% of your cleaning visit total before any discounts. Same day cancellations will be charged a Lockout Fee.

Rescheduling:

If you need to reschedule your recurring or one time cleaning visit with less than 24 hours notice, you will be charged a $15 Rescheduling Fee. Rescheduling will be subject to our availability. If you contact us to reschedule with less than 24hrs from your scheduled visit, the Late Cancellation Fee will not be applied.

Lockout Fee:

If for any reason the team cannot access your home at the time of your cleaning visit, it will be considered a Lockout. If for any reason, the team is turned away due to unforeseen circumstances at your home, it will be considered a Lockout. Lockouts are charged 100% of the scheduled service rate.

Termination of Services & Right of Refusal:

Service may be terminated at any time by either party for any reason. At least 24hrs advance notice is required to cancel services or the Late Cancellation Fee will apply.

KXM CLEAN CO. reserves the right to refuse any job for any reason.